Saving Time with Asynchronous Communication

Over time, the way we communicate has evolved to become more practical. Asynchronous communication is a product of that evolution. Here, we explore why it has proved so useful, especially for people with a packed daily schedule.

Asynchronous communication and its different forms

The most modern forms of communication that do not happen in real time include:

• Email: The classic example, email lets both parties choose the best time to write and read a message. Some email services even offer scheduled sending.

For example, evenings are often the least busy part of the day. You can use that time to write messages and schedule them to be sent later.

• Collaborative communication software: Have you heard of Slack? This platform lets people communicate through one-on-one chats or multiuser channels. It is useful for remote teams working across different time zones, includes notifications and reminders, and can connect email and other apps via APIs for support tracking, among other features. Other alternatives include Workplace by Facebook and Cisco Spark.
• Other social networks: Facebook, Twitter, WhatsApp, LinkedIn, Instagram, and other social networks are designed to post content that recipients can view later.
• Voice messages: Almost all phone carriers and messaging apps let you leave a spoken message that can be heard at a more convenient time. This is the spoken form of asynchronous communication.

Benefits of asynchronous communication

What does asynchronous communication achieve? Here are a few benefits:

1. More thoughtful responses: Because the message is written without the pressure of having the recipient online, ideas can be considered more carefully. This minimizes spelling mistakes and problems with writing style or the information used. In short, asynchronous communication allows you to make all the edits needed to eliminate errors.
2. Avoids the difficulties of instant conversations: For various reasons, getting someone to be available at the exact time you want can be challenging. Asynchronous communication avoids the need to schedule—or, worse, reschedule—a conversation.
3. Works independently: The sender decides when to write, and the recipient decides when to read. Both can also analyze, think about, and reread the message. Without waiting for immediate replies, they gain useful time for other activities.

So before picking up the phone to call or write a message, remember all the valuable benefits asynchronous communication offers.